As one of the largest independently owned provider of employee healthcare and risk management, PMI Health Group chooses to use the KODAK i4600 Production Scanner to digitize paperwork and capture important information. With several responsibilities and accounts to keep track of, PMI Health Group partners the KODAK i4600 with Microsoft SharePoint 2013, creating a unique OCS and data capture solution to manage their documents.
Based in Northwich, Cheshire with roughly 142 staff members, the organization works with 62 insurers and 160 insurance policy types across 14 separate markets. PMI Group scans an average of 800 documents per day and needs a system that will keep up, but is still affordable and efficient. Their main concern was an easy-to-use solution to automate document capture and handle semi-structured documents such as healthcare provider invoices as well as structured documents including financial statements and application forms.
Data from paper documents and incoming PDF files needed to be in digital form, for an easy matching against accounts and CRM databases for validation. SharePoint provides easy retrieval, but the information needed to be digitized so it could be captured and filed away. The header and line item data is extracted and exported into Microsoft Excel, as well as a Microsoft Outlook email extraction utility for easy PDF saving.
This document scanning is driven by a Kodak production scanner, with its reliability and ability to easily handle a variety of paper—the decision was easy. “Our experiences of Kodak i4600 production scanners have been excellent and we’ve used them on a variety of projects” said Andy Dawson, the director of PMI’s chosen reseller Datafinity. “The i4600 is compact, quiet, delivers high quality scans and is attractively priced which makes it a premium low volume production scanning solution.”
With the ability to scan up to 120 pages per minute, roughly 50,000 a day, the scanner also features a 500-sheet front loading feeder and maintains speeds even when scanning at 300 dpi.
Nigel Scanlan, PMI Health Group’s IT manager, said, “We process a large amount of documentation from a number of sources. The PSI:Capture and Kodak solution has enabled us to simplify our whole document scanning process significantly, automating what was previously a very labour intensive process.”
Click here for more information on the success PMI Health Group found with the KODAK scanner.
-Hayley
